Sample Formal Email
Subject: Appointment with the manager
Dear Mr. Rochere,
My name is Dennis Mark and I am a reporter by profession. I work for NewsToday. I have been instructed by my head of the department to take an interview of Mrs. Ruth Wilson, CEO of Sybase Technologies.
I have written to her in this regard and she has asked me to approach you to fix an appointment for the interview. I will need around an hour for the interview and preferably before the end of this week. Also if you can arrange a few brochures of your company and a list of her previous achievements and awards that she has received, it will be a great help.
I will be looking forward to your confirmation of the appointment.
Thanks and regards,