Professional letters are letters written in strict technical terms that have a significant value in the respective professional fields. The purpose of these letters is as grave as the tone with which these are written and hence the former should be accomplished with great responsibility. It is required to give credence to formal processes like employments, references, terminations, donations, recommendations and others wherein open, unhindered yet formal and disciplined communication is the forte.
The main purpose of writing the letter must be gradually unfolded by hinting at all the relevant information in 3 distinct paragraphs. The first paragraph of the letter must have the name and designation of the applicant in full followed by his contact information so that a reply can be sent back. The given information should be alternatively evidenced by the respective documents to establish the authenticity of the letter.
Professional letters must emphasise on the following aspects:
- The tone of the letter must be kept formally pleasant.
- The first paragraph must identify the purpose of the letter.
- The second paragraph must back-up the purpose in a slightly detailed fashion.
- The third paragraph must wrap-up the letter in a polite way.
- Signature in full must be provided.