Name of recipient: [Give name of person or company]
Designation: [Mention the position or designation of the recipient]
Address: [Mention address of company or person’s office]
Date: [Give date of writing the letter]
Subject: [Write down the subject you have a grievance about]
Dear ________, [Write down the salutation/greeting and the name of the recipient with the appropriate title]
This is to bring to your notice that I have complaint against _________ [give name and designation of person] as he/she has been ___________ [give reason for grievance]. This has been continuing since _________ [give number of months, weeks or a single date since the problem started] and I am having difficulty working here because of this.
I hope you will take action as such behaviour is against the policy of the company.
Name of sender: [Mention sender’s name]
Employee ID: [Give employee code or ID of sender]
Address: [Mention address of sender]