E.g. David Taylor,
16 December 2001 (or) December 16 2001
Receiver’s Name (with salutation Mr/Ms/Mrs/Dr/sergeant)
E.g. Sergeant James Martin,
Dear (Salutation and Last Name)
Dear Mr. Martin,
The first paragraph should have a brief introduction of the sender of the letter. Be concise and to the point. The complete address of the sender needs to be given for reference and further confirmations.
The second paragraph should be the reason of complaint and the issue in question. Mention all the details that might seem relevant in the case and enclose any evidences that indicate the complaint’s credibility. But be careful in giving right details to avoid embarrassment in the future.
End the letter with thanks.