Letter templates are documents which give an outline of a particular letter. This is especially useful in the case of formal or professional letters which follow a set of rigid formal and stylistic rules. Letter templates are extremely useful as they not only enable one to frame a formal letter in the correct manner, they are also easily accessible, and they cater to everyone from amateur letter writers to professionals. Letter templates must be clear, cogent and precise. They should provide a sharp idea of exactly how a letter will be framed. Though a form of a letter is often dependent on the content, one must keep in mind that certain outlines are common to all letters. Letter templates must also both acknowledge and transcend the differences between different kinds of letters.

Letter templates may be of many kinds. Some are as follows:

• Business letter template
• Employment letter template
• Leave requisition letter template
• Employment seeking letter template
• Professional letter template
• Reference letter template, and so on.

Most letter template give the basic outline of the form of the letter, and the letter writer can add or delete aspects as suits his or her needs. Once one has the basic form, content may be varied according to one’s wishes.

Letter Templates

Sample Business Thank you Letter Template

Sample Informal thank you letter Template

Sample Formal Acceptance Letter Template

Sample Business Appreciation letter template

Sample Business Apology Letter Template

Sample Appeal letter template

Charity/Fundraising Template

Cover letter Template

Informal Letters Template

Formal Letter Template

Friendly Letter Template

Letter of Intent Template

Letter writing Template

Resume Cover Letter Template

Professional Letter Template

Christmas Letter Template

Santa Letter Template

Complaint Letter Template

Fax Cover Letter Template

Application Letter Template

Sales Letter Template

Sponsorship Letter Template

Official Letter Template

Donation Letter Template

Demand Letter Template

Offer Letter Template

Collection Letter Template

Job Application Letter Template

Termination Letter Template

Apology Letter Template

Warning Letter Template

Letter of Employment Template

Employment Verification Letter Template

Proposal Letter Template

Job Offer Letter Template

Introduction Letter Template

Love Letter Template

CV Covering Letter Template

Cover Letter Template

Party Acceptance Letter Template

Credit Letter Template

Farewell Letter Template

Resignation Letter Template

Legal Letter Template

Good Bye Letter Template

Party Invitation Letter Template

Reference Letter Template

Name of recipient:

Designation:

Name of company:

Address:

Date

Dear Mr (name),

I hope my letter finds you hale and hearty. I have a favour to ask of you and I would be very grateful if you could take out some time to grant it. I have applied for a job in (name of company) and they have asked me to give at least two references of previous employers. I couldn’t think of a better person who can not only judge my character but is also an expert in the field (name job sector).

I would be obliged if you could tell them about the project we worked on about (name topic of any project or assignment you were good at) as it will help show my skills and experience in this field. I hope I can utilise what you taught me in my new job as well and make you proud

Thanking you,

Yours truly,

Name

To,

Name of tenant:

Address:

Date:

Subject: Notice to quit premises (or name other subject)

Dear Mr (name),

Please accept this letter as a formal notice whereby we ask you to vacate the premises leased to you by (name of landlord) at (address, house number) on (mention date). As per the rent agreement signed between you and the landlord (name) on (date), you are hereby given one month’s notice starting today (date) which will end on (date), after which you will no longer be allowed to stay here legally. You will also have to surrender all the appliances to the landlord and leave the house in good condition, failing to do which the repair expenses will be deducted from your security deposit.

In case you have any doubts or questions, please contact me at the given address or phone number, otherwise we consider that you have agreed to the above mentioned terms. Thanking you,

Sincerely,

Name:

Address:

Name of recipient:

Address:

Date:

Dear (name),

I hope all of you are doing well. How is the weather in (name of place)? We are also enjoying our spring break and having a good time. I wish to invite you for (name of person) birthday party, which falls on (date). The party will be held at (venue) from (time) to (time). We request you to attend the party along with your family as this will make (name) very happy.

Besides the party, which is there in the evening, we also have a magic show for the children which will be held during the party. I am sure the children will have great fun in watching this. We are also going to keep a theme of the party, that is (name of theme). It will be nice if you make the kids dressed according to the theme as they will enjoy being part of it.

Hope to see you soon.

Yours truly,

Name

Recipient’s name:

Recipient’s address:

Date:

Dear (name),

As some of you may have already found out, today is my last day as a nurse in (name of hospital or any other organisation). I am leaving for (name of place) and will be joining (name of hospital) as (state designation). I just wanted to take this opportunity to thank all of you for your support and love.

I would especially like to mention (add names) who guided me when I was new in this field and (add name) for her constant support even when she faced the most difficult times. I wish all of you the best for your future and hope to meet all of you soon.

I am enclosing my contact details where you will find my new phone number and address at (name place). Please be free to contact me if you need any help.

Till we meet again,

Yours truly,

Name:

Address:

Phone number:

Recipient’s Name:

Recipient’s Designation:

Company’s name:

Address:

Date:

Dear Mr/Ms (name),

I request you to kindly accept this letter as a formal notification that I am leaving my position as (mention designation) with (name of company) on (mention date of resignation). Please take this date as the start of my two-month notice period, which will end on (mention date). I will not serve the last month and wish to forfeit my 30-day earn leave in lieu of that. I have discussed the related matters with the human resource department and have completed the necessary procedures.

I would like to thank you for the opportunities that you provided me during my time with this company. I would especially like to thank (mention name) who has been a constant support and guided me in my work. I am giving my contact details below, so if I can be of any assistance during this transition, please let me know.

Sincerely,

Name:

Address:

Phone:

Recipient’s Name or names:

Company’s Name (if needed):

Address:

Date:

Dear (name),

I am sure all of you have already heard about it, but I want to personally tell you again that I am leaving my job at (state designation and name of company) and my last day of work is (state date).

I would like to mention here that I had the pleasure to work with an awesome team, especially (state names), and I will always remember the joy and the hard work. The (name a project where you enjoyed working together) deal was not only a chance to grow professionally but gave me chance to learn so much from all of you and get to know you.

Please keep in touch and let me know if you require any help, I can be reached at this number (phone number) and this is my personal mail id (e-mail id).

With regards and best wishes,

Yours sincerely,

Name

Credit letter number:

Name of lender:

Address:

Date:

Dear Mr (name),

With reference to credit letter (number), we establish the credit in favor of (name of company or person), at the request and for the account of (name and address of owner) up to the total amount of Rs (mention amount in numbers), Rs (mention amount in words) only, which will be made available upon presentation of a draft, this letter and your signed statement which should read:

“I certify that the amount drawn under (name of issuing institution) Credit Letter (number) is payable upon demand.”

This credit letter is effective from (date) and shall expire on (date). The expiration date may be extended for a period of (mention period). On the every expiration date, we shall inform you and also (name of owner) that we will no longer extend the credit letter. Any unused credit will be paid to you upon presentation of the mentioned documents.

Thanking you,

Sincerely,

Name:

Address

Name of the sender

Address 1

City, State

Dear (Name of the receiver),

I have received the party invitation regarding (mention the occasion for which you had received the letter) and I feel very excited and proud to be a part of your celebrations. I am eagerly waiting to attend the (mention the occasion again) on (mention the date of occasion) along with my family. I would take this opportunity to thank you for inviting me to the party.

I would like to ask you another favor regarding the party, please give me the opportunity to (mention any special preference which you would like to have, like some special dress code or other). I would love to meet your friend (name of the friend), whom you have always been mentioning to me as your role model, guide and god father. I would also want to meet your children and wife as it has been ages, that I haven’t met them.

Hoping to meet you all soon.

Thanking you,

Name of the receiver.

[Employer Company Personnel’s Name]

[Title of the Personnel]

[Employer Company Name]

[Address 1]

[Name of the Place]

[Date]

Dear [Employer Company Personnel’s Name],

In response to your advertisement in [Mention the source of the news] dated [Mention the date] I hereby submit my CV for your kind consideration for the post of [Mention the post you have applied for].

I am a well trained [Specify the details of your training, if any. If you have worked post training, please specify the name of the establishments where you worked clearly mentioning the period of work. Here, you may mention any special occasion/ event where you participated in the same designation which you have applied for]. I do look forward to use [Specify any specific area where you intend to use your expertise in the employer’s organization]

I would like to thank you [Write in simple sentences outlining your gratitude for considering you for the post]

Yours faithfully,

[Name of the applicant]