General letters are usually also known as personal letters, although certain kinds of professional letters may also fall under this category. They are used to express emotions, feelings, sentiments; information etc. a letter is a document exchanged between two people and contains facts and sentiments. Thus, a general letter has all the uses of letters, in addition to the fact that its tone is personal, warm and intimate. Such letters were the staple form of communication before technological revolution changed the way we communicate. However, even in today’s day and age, general letters, albeit in the form of emails and online messages, still retain their touch of personal intimacy and warmth. General letters can be used to express the following:

• Facts and information
• Feelings and sentiments
• Good wishes and general exchange of pleasantries etc.

General letters, because they usually are personal in nature, are not as rigid about the form as professional or formal letters are. It is the tone and the content that matters more in a general letter. They must be written clearly and in a cogent manner, and efforts should be made to create an informal tone that draws the reader in. General letters, too, require skill in being written correctly, despite the more relaxed and personal nature of their content.

General Letter Format

General Letter Template

General Letter of Reprimand

General Letter of Interest

General Letter of Recommendation

General Reminder Letter

General Job Application Letter

General Resignation Letter

General Retirement Letter

General thank you letter

General Appeal Letter

General Donation Letter

General Apology Letter

General Announcement Letter

General Complaint Letter

General Request Letter

General Promotion Letter

General Termination Letter

General Solicitation Letter

General Sympathy Letter

General Farewell Letter

General Character Reference Letter

General Confirmation Letter

General Nomination Letter

Brian Smith,

President,

Smith and Sons Inc,

New York-11701

June 9, 2011

Paul Rodriguez,

General Manager,

Smith and Sons Inc,

Dear Mr. Paul,

It is immense pleasure to inform you that you have been nominated as the best employee of the company. Your hard work, dedication and passion towards your job have compelled us to recognize you in our company. So we have nominated you as the best employee of this year in this company.

You can collect your honor on the day annual function of the company. We hope that you will continue this spirit in future as well and keep winning such awards. The Best Employee Award will also subject to the prize money of $10000.

I hope that you will content with such recognition by us. I would like to congratulate you on behalf of entire staff of this company. Wish you all the best for your future.

Thanking You,

Sincerely,

Brian Smith

David Wilson,

Head of Recruitment Dept,

Lee and Sons Inc,

Alaska-99695

June 9, 2011

Richard Brown,

0008, Alexander City,

Alabama-35010

Dear Mr. Richard,

Sub- Confirmation of appointment as Senior Supervisor

Ref- Interview dated 05/1/2011

With reference to the interview that we had with you for the post of Senior Supervisor in our factory at Alexander City we would like to confirm your appointment as senior supervisor in our factory.

You can join your duty from June 20, 2011 in the company’s factory. We have already told you about the terms and conditions of the job during the interview and you agreed with all terms and conditions.

We hope that you will join your duty on the mentioned date. You can carry this letter on the first day of duty to confirm the officials of the factory about your appointment.

If there is any issue do contact us.

Thanking You,

Sincerely,

David Wilson

Donald Martinez

889, Canon City,

Colorado-81212

June 09, 2011

Steven Robinson,

HRD Head and Admin,

Evergreen and Co Inc,

Colorado-81212

Dear Mr. Steven,

Sub- Character Reference Letter

Ref- Letter Dated 1/06/2011

With reference to your letter as above asking the character reference for job that I had applied in the last month for the post of Assistant Sales Manager. I with this letter would like to give the character reference of some known persons.

First I would like to give reference of Mr. Thomas Taylor, CEO, Mark and Co Inc, New York where I worked for three years and he is well aware of me. Another reference I would like to give of Mr. Joseph Davis, General Manager, Charles and Brothers Inc, New York where I worked for two years and he is also well aware of me.

I hope that these two references would be enough as far as character reference is concerned. If there is still any requirement then also you are most welcome.

Thanking You,

Yours faithfully,

Donald Martinez

George Davidson,

879, Amity Ville,

New York-11701

June 09, 2011

Mark Lee,

896, Amity Ville,

New York, 11701

Dear Mark,

Hi Mark, how are you? I hope you are very well and also your family. It has been very long time since we met. Since I joined my new job I do not get much time dear to hang out with friends. So it becomes very hard to see my friends.

I am going to leave this city for three months tomorrow. I have to go out of station for the training on behalf of my company. So I am not going to meet you all friends for coming three months. I know it is very sad news of you all. So I would like to bid my farewell to you all.

I hope that you and other friends will keep in touch with me through sms and chatting. I will see you when I will come back from training.

Till then bye-bye my dear friends!

Yours faithfully,

George Davidson

Ms. Punita Manavi

DRO Colony, Madurai

Tamil Nadu

January 23, 2011

Mr. Nirmal Kanetkar

South Gate, Madurai

Tamil Nadu

Dear Mr. Kanetkar,

I found out from a common friend of mine that your wife met an unfortunate car accident last week which led to her death.  I would like to express my deepest sympathy to you for this sad event in your life.  I know that it is heartbreaking to lose someone you love, especially your partner in life.  It is hard to accept such things sometimes, but you must remember to go on with your life.  You have many friends and relatives that are still beside you always, especially your children who will be there to help you go on with life.    I hope my kind words of sympathy will help you in some way.  Remember too that I will always be here for you, my friend.  If you need someone to talk to or a shoulder to cry on, must give me a call and I will do my best to meet you.

Sincerely,

Ms. Punita Manavi

Ms. Puloma Kumbla

Railway Harthala Colony,
Moradabad H.O. Moradabad
244001

February 10, 2011

Mr. Nirav Manasi

Delhi Road, Majhola
Moradabad H.O.
Moradabad-244001

Dear Mr. Manasi,

I am a working student who loves singing and dancing.  I come from a poor family that has no capacity to finance our education.  I joined a national talent contest recently in a bid to pursue my dream of becoming a singer and an artist.  I believe that this is one way by which I could also have a better future and help my family to be uplifted from poverty.  I was fortunate to be chosen to attend the Finals of the competition which will be held in Hyderabad.  Sadly, I do not have enough money to finance my fare and accommodation in the place.

In this regard, I would like to solicit any financial help that you could extend to me so that I may attend the competition.  I will be forever grateful to you for whatever you contribute so that I may pursue this dream.

Thank you.

Sincerely,

Ms. Puloma Kumbla

Ms. Pulak Kumar

Human Resources Officer

Best Sales, Inc.

West Anna Thope Madurai, Tamil Nadu

August 17, 2010

Mr. Niranjan Kandula

Sales Representative

Best Sales, Inc.

Dear Mr. Kandula,

The Human Resources Department hereby informs you that you are being terminated from your position as a sales representative of this company effective two months from now.  We have been following your performance in the past year and have seen a great decline in your performance compared to the past two years you have worked in the company.  You have consistently shown a poor performance every month last year and did not reach the target sales in any of the months.  Aside from this, we have also received a negative report from your team leader about your work attitude and professionalism.  Your record shows that you have been late in reporting to work almost twice every week.  This is in violation of company rules.

Please report to our office if you have any inquiries.  We hope you find another job that suits your credentials.

Sincerely,

Ms. Pulak Kumar

Ms. Puja Manas

Human Resources Officer

Intelligent Sales, Inc.

Ellisbridge, Ahmedabad

November 25, 2010

Mr. Niraji Kandadai

Sales Staff

Intelligent Sales, Inc.

Dear Mr. Kandadai,

The Human Resources Department is pleased to inform you that your recommendation for promotion has been approved.  You are being promoted to the position of sales manager effective one month after receipt of this letter.  We have found your credentials to be impressive and your performance as a sales representative for ten years has been consistently excellent.  You deserve this promotion and we congratulate you.

Please report to our office as soon as possible to get more details about your job description as a sales manager.  You are also required to attend a short orientation course next week to get you acquainted with the job.  Other sales managers will be present to discuss to you the responsibilities that come with the position and tips on how to handle various situations that you will face on the job.

Congratulations and we wish you all the best in your new position.

Sincerely,

Ms. Puja Manas

Ms. Priyam Mamta

Great Minds Organization

Civil Lines, Moradabad

March 25, 2010

Mr. Nirad Kampan

President

Fashion Clothes, Inc.

Civil Lines,
Moradabad

Dear Mr. Kampan,

In behalf of our organization, I would like to request the use of your company’s conference hall for our national assembly on April 25.  Our organization is a non-profit organization that was established in 1990 in the pursuit of academic excellence in the field of communication arts.  At present, we have over 5,000 member students in the country.

We are set to hold our annual national assembly next month where representatives of all our local chapters will meet.  The activity will gather around 500 individuals to serve as a venue for discussions on the latest issues in communication arts.  We have found your company’s conference hall to be most fit for our activity as it has complete facilities.  Rest assured that the venue will be maintained in good condition during the activity.

Thank you and we hope for your approval.

Respectfully,

Ms. Priyam Mamta