Donation letters are generally unsolicited letters, so it important to keep the tone courteous and friendly.

It is imperative to clarify at the outset what it is that you wish to ask for.  A Donation Request letter should be specific about what you are asking for, it could be money or unused items or even time for some cause.

Donation letters are best addressed to one particular person rather than an organization.  They must be similarly signed off by a name rather than a designation or organization.  It makes the letter appear more personal and the reader knows that it is from a person rather than a faceless entity.

It is also good to establish credentials of the organization you are working for and state the reason for your writing.

It is helpful to state how your organization is best suited to take on the cause that you are championing.  This assures the reader that he/she would be supporting a credible and honest organization.

Since Donation Letters are an imposition on another’s time one must always close with a thanking note, an expression of gratitude to the reader for their time taken to read your letter in the first place.

If you are writing a Donation Thank You letter, then it would be a good idea not only to just thank the person for the donation but also to mention how the donation you have received has benefitted a particular cause.

Donation Thank you Letter

Invitation to attend a Fundraising Event

Decline Request for donation

sample Donation Thank you letter

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Fund raising Donation Letter Sample

Sample Donation Letter

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Donation Letter Business Entity

Donation Letter to an Organization

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Time Donation Letter

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Donation Request Letter

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Donation Request Letter Sample

Work Donation Request Letter

Business Donation Request Letter

Marketing Donation Letter

George Martin,

Chairman,

Martin financial Services,

New York

June 09, 2011

We have been running an NGO for last 10 years. The main aim of the NGO is to help people suffering with cancer and to enable them to live their normal life by providing essential guidelines about this disease. We have many specialist cancer doctors as member of our NGO and they are playing crucial role in achieving our goal.

During these ten years we have only been restricted to New York itself and today we feel that we should reach more number of states to serve more number of people. For this purpose we need to conduct a marketing program of our NGO so that more number of people throughout the country can take advantage of our services. For this reason, we would like to request for some donation from you.

I hope that you will give due consideration to our request and help us to reach more number of people.

Thanking You,

Yours faithfully,

Allen Lewis,

President,

Beat the Cancer

William Johnson,

President,

Williams and Co Inc,

Washington-99006

June 09, 2011

Dear Mr. Johnson,

It has been so many years since we started our school to provide education to poor children. Today, we have total five hundred students in our school. We have provided education through our education to about 5000 students till today. The number of students to our school is still increasing year by year.

As a result, we today, need to build extra classrooms so that we can easily accommodate such increasing number of students to our school. For this reason we would like to request you for some donation for this cause.

I hope that you will take our request in your consideration and will help us to make this work possible. I have heard about your interest in making essential contribution towards the betterment of the society and I hope that you will make contribution for this as well.

Thanking You,

Yours Sincerely,

Joseph Walker,

Principal,

Walker Public School

Anthony Robinson,

Robinson Charitable Trust,

Florida-32224

June 09, 2011

Thomas Davis,

President,

Davis and Co Inc,

Florida-32224

Dear Mr. Thomas,

We have been running a charitable trust for last 20 years. During these twenty years the trust has contributed a lot for the betterment of the society. At present, our trust is planning to build a charitable school in the city so that financially weak and poor family children can easily acquire education at highly concessional rate.

For this purpose we have been collecting funds from different personalities in the city. You are also among them whom we would like to request to provide us some donation for this work. We would like to assure that we do not waste singly penny of our trust and all the fund of the trust is used only for the society where it is need.

We hope that you will make an essential contribution towards the society by making donation towards this cause. We will look forward your prompt response.

Thanking You,

Yours Sincerely,

Anthony Robinson

Barbara Young,

Principal,

ABC Public School,

California

June 09, 2011

Ronald Clark,

President,

Clark and Co,

California-

Dear Mr. Ronald,

It is the vacation time and our school is on its free time. Meanwhile, we want to do the work of renovation of the school since it is in very bad conditions. It has been so long since it was last renovated. There are certain areas which need urgent repair otherwise there can be any sudden incident.

Since the school is run through charity so we do not have enough money to get this work done. We are writing this letter to you so that you can provide some help to our school in the form of donation. We hope that you will give due consideration to our request and will enable us to make the renovation possible this year.

I hope that you will give a positive response to this request. You have already helped many schools and hospital for its maintenance and we hope that this you do help us.

Thanking You,

Yours Truly,

Barbara Young

Mark White,

Albertson,

California,

June 09, 2011

Linda Allen,

101, Albertson,

California

Dear Miss Linda,

It has been very hard time for me during the last four to five months. I have been facing huge financial crunch in these days. I have to borrow money from various places and persons. Meanwhile, my son is getting married and there is need of some money to make arrangements.

I know you for several years and it has been good friends between us. Taking all these things into consideration I hope that you will help me by giving me some donation during my hard time. I know you will hesitate to give me the same since I am in the bad financial conditions. But I would like to ensure you that I have recently started a business I hope that the business start feeding me in three to four months then I will give back your money.

I hope that you will understand my helplessness and will stand to help me in the hard time.

Thanking You,

Yours Sincerely,

Mark White

Ms. Guna Jindal

President

Jindal Company

Prithiviraj Road

Agra

May 6, 2010

Mr. Naveen Mahadevan

Heart Foundation

Guruppan Palya

Bangalore

Dear Mr. Mahadevan,

Your Foundation and the cause you are working for has come to our attention in the newspaper advertisement you published last week.  The company Board of Directors has decided to donate a humble sum to your Foundation in response to your call for help for cancer patients.

We are a company that produces food products that are safe and of high quality.  We believe that safe and healthy food is the way to a healthy, better, and longer life.  We believe that good food is also one way of preventing cancer.  Health and fitness are our concerns and we want to contribute to helping cancer patients recover.  We have found your Foundation to be highly reputable and we know that the amount we donate will be put to good use.

We wish your Foundation success in its endeavors and may you continue helping those suffering from cancer.

Sincerely,

Ms. Guna Jindal

Ms. Gulika Jimuta

President

Goodwill Publishing House

Saket Nagar, Kanpur

March 16, 2011

Mr. Falgu Mahadeo

Director

Kanpur Library

Swaroop Nagar, Kanpur

Dear Mr. Mahadeo,

Our publishing house wishes to donate 100 science books to the library this December.  The company board has decided this as a way of sharing the success that we have had this year.  We are hoping that our books will become more accessible to those who need reference books and are interested in the field of science.  Books are truly a source of much knowledge and we want to share this to everyone.

Our company has been in the business of publishing books for ten years now.  Every year, we donate books to schools.  We know that many students cannot afford to buy their own books and a library is the best source of these much-needed references.  Thus, our decision to give books to your library this year aside from donating to other schools.

We hope many groups and individuals benefit from this donation.

Sincerely,

Ms. Gulika Jimuta

Ms. Pia Jignesh

Sarvodaya Nagar,
Kanpur

March 1, 2011

Mr. Falak Kodi

Director

Kanpur Hospital

Tagore Road, Kanpur – 208004

Dear Mr. Kodi,

I write to you since I wish to donate a humble sum to your hospital.  I was a patient of your hospital many years ago when I was still a child and if not for the hospital’s excellent service, I would not have survived from the life-threatening disease that had gripped me at the time.  My parents was also able to avail of your hospital charity fund which allowed me to stay in the hospital despite our family’s lack of finances.  My family is so grateful for the hospital for saving my life and I am giving a certain sum as my way of repaying for this.  I hope that the funds I am donating will be used to save another life and be able to help a poor family that cannot afford medical expenses.

Sincerely,

Ms. Pia Jignesh

Ms. Gulal Kodanda

Kunjaban, Agartala
799006

February 28, 2011

Mr. Naval Mahabala

Kunjaban
Agartala-799006

Dear Mr. Mahabala,

This is to express our warmest gratitude to you for the generous donation that you have given us in our activity for poor children last week.  The activity was a success because of many generous donors like you.  Your donation was a great contribution such that we were able to extend help to 500 children instead of the original target beneficiaries of only 300 children.  The children were overflowing with joy during the activity.  Smiles beamed on their faces and they could not stop hugging the staff and volunteers who were present during the activity.  Their smiles are enough reward for everyone who worked hard and contributed to the activity.

Thank you so much for your support and we hope you continue being one of our donors.

Sincerely,

Ms. Gulal Kodanda