The first thing to remember when you are writing a charity or fundraising letter is that these letters are unsolicited letters.  So, the reader has to be impressed in the first few lines itself.

It is best to write these letters on a letter-head to make it more impactful.  A letter on a plain paper with just a signature with no proof of credentials is less likely to have any impact whatever.

Once your credentials are established, it is best to come to the point rather than beat about the bush.

It is important to address the letter to a particular person rather than a designation or to a group in general.

It is best to be specific about what you are seeking, be it money, time or services.

Remember to outline briefly what your cause is and how the contribution of the reader will be beneficial.  Explain how the contribution made by the reader will help.  Be specific, do not exaggerate or make sweeping statements.

If you are writing to somebody who has contributed to your cause in the past, be sure to thank him/her in the first place.  Also, briefly mention how the previous help has benefitted.

It is good to give specific examples of how your work has helped a person’s life.  To make an impression give reference of specific people and how you and your organization have helped them.  This way, the donor knows that you are dealing with real flesh and blood people rather than some arbitrary cause.

If you are asking for money, try and be specific about the amount you wish to collect.  It is also a good idea to give a time frame for response so that the reader also knows you have a deadline.

To get a better response from your donor it is good to enclose a self-addressed stamped envelope, so that they can get back to you without any hassles.

At the end it is important to thank the potential donor for the time and effort he/she has spent in going through your letter.

Volunteers Request Letter

Charity Funds Request Letter

Sample Charity Letter

Charity Letter Template

Charity Letter Format

Charity Fundraising Letter Sample

Charity Sponsorship Letter Sample

Charity Donation Letter Sample

Charity Letter For An Event

Charity Letter For School

Charity Letter for College

Charity Letter for old Age Center

Charity Letter for Mentally ill Patients

Effective Charity Letter

Charity Intent Letter

Corporate Charity Letter

Goods Charity Letter

Books Charity Letter

Charity Thank You Letter

Charity Activity Invitation Letter

Charity Letter For Hospital

Charity Letter For Street Children

Charity Letter For Medical Mission

Charity Letter For Relief Mission

Charity Letter For Medical Treatment

Charity Letter For Organization

Charity Letter For Calamity Victims

Charity Letter For Foundation

Example of Charity Letter

Charitable Request Letter

Charity Letter for Association

Charitable Client letter

Daniel Garcia,

Garcia Charitable College,

Florida-32224,

June 08, 2011

Charles Davidson,

President,

Davidson and Sons Inc,

Florida-32224

Dear Sir,

Since the start of our college you have been one of the most important contributors towards our college whose aim is to provide higher education to students who are financially backward and cannot arrange finance after their schooling.

During the last two years we have faced massive numbers of students admitted into the college. As a result we have to construct sudden extra class rooms in the college so that we can arrange some more seating places for the students.

I am writing this letter to you with the hope that you will once again make some contribution towards this cause. Your contribution has enabled many students to make their dream true of acquiring higher education and many students who are having such aspiration.

I hope that you will give due consideration to my letter and will make a positive decision.

Thanking You,

Yours Sincerely,

Daniel Garcia

John Anderson,

President

California Charity Association,

California-92308

June 08, 2011

Joseph Harris,

856, Apple Valley,

California-92308

Dear Mr. Joseph,

We have just formed a charity association in the last month. The aim of charity association is to work towards the welfare of the society by making essential contribution towards the things which are not being looked by the govt.

I with this letter would like to make request you to become member of our association. I have heard lot about your social work and your major contribution towards different NGOs in the state. Your membership in our association would play crucial role to our association and also in achieving our goals.

I hope that you will give due consideration to our request and make a right decision of contributing towards another social cause.

I would wait for your earlier for this request and looking for the positive response.

Thanking You,

Yours Sincerely,

John Anderson

Thomas Robinson,

Director,

ABC Charitable Hospital,

Colorado-81212

June 07, 2011

Mark Martinez,

President,

Royal Square Inc,

Colorado- 81212

Dear Sir,

It has been long time since have opened ABC Charitable Hospital. The hospital has given life to half life person who came at this hospital with the hope that they would get a new life in this hospital. During its starting the hospital had served lot of people who are financially weak and had no money for their treatment.

Today, the hospital due to lack of finance has reached to such position where it is possible for it to provide even basic treatments to patients. Due limited space there is also lot of congestion of patients in the hospital.

I have made request to various personalities and rich persons but did not get any response from them. With the hope that you will provide some help to us I am writing this letter to you. Your contribution will give a new life to this hospital which has been giving new life to different patients for many years.

I hope that you will give due consideration to my request.

Thanking You,

Yours Sincerely,

Thomas Robinson

David Allen,

Principal,

Allen Public School,

Alaska-99695

June 07, 2011

Charles Brown,

President,

Brown and Sons Inc,

Alska-99695

I David Allen run a public charitable school in the state for last 10 years. The aim of my school is to provide education to poor children and financially week children. During the last ten years I have got good number of students studying in my school and this number is increasing continuously.

Due to more number of students and limited space there has been congestion in my school, so I have planned to expand my school. But due lack of fund I am unable to do this. I have made application for the fund to various personalities and Govt. Agencies but I yet not received any amount from them.

I have heard a lot about your interest in charity. I request you to make some contribution towards this school so that more number of students can take advantage of cheap education.

I hope that you will give due consideration to our request and will make an important contribution to change the life of poor children.

Thanking You,

Sincerely,

David Allen

Ms. Gayatri Chande

Bannerghatta Road, Bangalore – 560 076

December 16, 2011

Mr. Nagaraj Chande

Prabandh Nagar, Off Sitapur Road

Lucknow – 226 013

Everdearest friend,

Christmas is in the air – it is in the songs and carols I hear children singing on the street, in the colors of red, green, and white that is decorated here and there, in the special warmth I see on the faces and smiles of acquaintances I meet.  But more so, I feel it in the love of friends that is more special at this time of the year.  It is because of family and friends that this month has more meaning.

I can celebrate and be happy this Christmas especially because I have you as my friend.  You always manage to cheer me up when I am down and you are there too to share with my triumphs and joys.  Thank you for being a true friend to me.  I hope that this Christmas we could celebrate together its true meaning.

Merry Christmas friend!

Love,

Gayatri

Ms. Garima Dhatri

Education for the Poor Foundation

12 Station Road, Lucknow

March 16, 2010

Mr. Nadin Dhawan

Colony Kanpur Road, Aashiana

Lucknow – 226012

Dear Mr. Dhawan,

The Education for the Poor Foundation is a foundation established by philantrophists in the country who see education as the means to uplift the lives of the poor and the path to national development.  Put up in 1990, our basic program is sending poor but deserving children to school through a scholarship program.  We also donate books and other school materials to schools in the country.

In this light, we would like to solicit any help your good office can extend to our scholarship program.  We have had 1,000 scholars in the past who have already graduated.  Your contribution could help us send more individuals to school in the hope of improving their future and the nation’s as well.

Thank you.  We earnestly hope for your support.

Respectfully,

Ms. Garima Dhatri

Ms. Gargi Dharuna

President

Volunteer Aid Organization

12 Station Road, Lucknow

February 16, 2011

Mr. Lankesh Buchar

Vineet Khand, Gomti Nagar

Lucknow – 226010

Dear Mr. Buchar,

The entire nation was shocked recently when an intense earthquake hit the country causing devastation.  Many families lost their homes and many buildings were also damaged affecting the employment of many individuals.  The families affected by the calamity are in need of various forms of help from financial to shelter, food, and work.

We write to you in behalf of the victims to seek any kind of help that you can give to help them recover from the destruction.  They are slowly trying to rebuild their lives but they cannot do it on their own.  They need the help of their fellowmen who are in a better position.  We assure you that your support will go a long way in helping rehabilitate the lives of the victims.

Thank you.  We look forward to your favorable response.

Sincerely,

Ms. Gargi Dharuna

Ms. Padmini Dhaliwal

President

Nature Lovers Club

Vittal Mallya Road, Bangalore 560001

December 16, 2011

Mr. Lambodar Boparai

Hosur Road, Bangalore 560 025

Dear Mr. Boparai,

The Nature Lovers Club is an organization established in 2001 with the aim of helping save the flora and fauna in the country.  We believe that we must save all kinds of plants and animals from extinction to preserve the balance of nature and so that the next generations may inherit a healthy earth.  Our organization is composed of volunteer staff who regularly man monitoring stations across the country to ensure the safety of the wild plants and animals from destruction.

Since we are a non-profit organization, we write to you to seek financial support for our organization and our endeavors.  Any form of support will be highly appreciated and will contribute to the preservation of nature.  Please contact us if you have any more queries.

Thank you.  We look forward to your positive response.

Sincerely,

Ms. Padmini Dhaliwal

Ms. Garati Dhadda

Hulimangala Post, Bangalore-562104

January 16, 2011

Mr. Nadal Bonjani

St. Mark’s Road, Bangalore 560001

Dear Mr. Bonjani,

I am a single parent of a five-year-old boy who is suffering from leukemia.  He was diagnosed to have leukemia one month ago and the attending doctors have told us that he needs to undergo several laboratory tests, medical treatment, and chemotherapy for his illness.  I am no longer able to go to work since my son fell ill because I have to take care of him.  Until now, we have not been able to give my son the much-needed medical treatment and chemotherapy because we do not have enough money to pay for the expenses.

I am knocking on the hearts of kind individuals who are willing to share any contribution for the medical treatment of my son.  Your support would mean a lot in saving the life of my son and we will forever be grateful.

Thank you and I hope for you support.

Sincerely,

Ms. Garati Dhadda