Sample Letters » Business Letters

Business Letters

letters — Sat, 14 Aug 2010 11:15:15 +0000

INSTANT BUSINESS LETTERS KIT-DOWNLOAD NOW

In our day to day conduct, we are more often than not faced with the task of writing business letters. The reasons could be many, but the importance of these letters can never be underestimated.

Here are a few tips to keep in mind while writing a business letter:

It is in your best interests, to address a business letter to a particular person rather than a designation. For example, while writing a New Product Introduction letter it is better to address it to a person by name rather than just say “To, The General Manager”. When you write to a particular person, it adds a personal touch and immediately catches their attention.

Business letters must be written in a warm and polite tone without being overtly personal. It is important to maintain the delicate balance between being civil and cordial without being over friendly or imposing and demanding.

It is better to keep the letters short and simple. As time is an important factor in business, a long and rambling letter would not hold the reader’s attention thereby defeating the whole purpose of your writing.

It is best to stick to a straight-forward style of writing without using flowery language.

The letter must start with a friendly opening and go on to state the purpose of the letter. The letter could be to introduce your business, like the Business Introduction letter or a letter to Strengthen Relationship with Clients.

The subsequent paragraphs must justify the aim of the letter by furnishing further details.

The closing paragraphs should reiterate the reasons for writing the letter and thank the reader for his/her time.

Invoice Cover Letter

Cover Letter for Tender

Thanks letter for purchase of software

Keep in Touch letter

Clients Farewell Letter

Business Apology Letter

Business Appreciation Letter

Business Thank you Letter

Follow up after a Quote Letter

Strengthen Relationship with Clients Letter

Follow-up after sales Letter

Bank Account error correction Letter

Recommend A Business/Service Letter

Pending Payment Letter

Credit Increase Request Letter

New Product Introduction Letter

Business Introduction Letter

Confirming-Attendance Letter

Business Accepting Invitation Letter

Business Event Invitation Letter

Business Letter Template

How to Write a Business Letter

Sample Business Letters

Business Letter Formats

Business Letter of Recognition

Business Congratulations Letter

Business Recommendation Letter

Business Welcome Letter

Business Letter of Interest

Business Enquiry Letter

Business Closing Letter

Business Letter for Quotation

samples — Sat, 14 Aug 2010 11:02:36 +0000

To,

M/s Ghosh Paper Works

Kolkata, WB

Subject: Business letter for Quotation

Sirs,

This gives us immense pleasure to apprise you that we are going to publish a big volume of printed matters in the next quarter. For successful completion of the huge job we will require tons of papers of common A4 and legal size. We will be glad enough if you kindly provide us the rates of such papers in 70 and 75 GSM thickness as quotation for our purpose expressed as above. The quotation should be in printed form and your full address and contact details should be mentioned there. Please also indicate the approximate time that will be taken by you to supply the items and the preferred mode of payment.

On receipt of the quotation, if approved at our end, the order will be placed within two weeks. Accordingly, the supply also must commence as per stipulated terms. We look forward for an early and complete reply.

Thanks,

Mr. A.S. Dubey

Purchase Department

M/s Basu Engineering Works

Business Closing Letter

samples — Sat, 14 Aug 2010 10:59:25 +0000

30^thJuly 2010

Mr. Fred Flintstone,

Benton Shades Inc.

34 Charley Avenue, CT

Dear Fred,

As you might be aware, Kingston Enterprises is closing down on September 3^rd 2010.
There shall be no further orders placed other than those already placed.
Over the next 30 days there will be a review of our accounting records and outstanding invoices, if any, shall be paid up. If we haven’t already contacted you to confirm the current balance, then we shall do so as soon as possible and all arrangement shall also be done for the resolution of any outstanding issues.

We want to thank you for your business and to let you know that you have been a reliable and efficient supplier. Business with you has been a pleasure. Please feel free to call us if you have any clarification or if there is anything we need to do before closing our records with Benton Shades before August 30 2010.

Yours Sincerely,

Mr. Smith

Sales Manager,

Kingston Enterprises Ltd.

Business Enquiry Letter

samples — Sat, 14 Aug 2010 10:58:42 +0000

30^thJuly 2010,

Mr. George

65, Apopka Building,

Washington.

Dear George,

With reference to your advertisement in Times Daily on 27^th of June, 2010, we are writing to enquire whether your company could offer the quality control for our product. We are interested to purchase the equipment and services for quality assurance for our products. We would also like to know if it is possible to purchase online.

If we find your quality and price satisfactory then we are looking forward to purchase more from you. Please send us a copy of your catalogue with price list and inform whether you can allow us any special discount. On receipt of information we will place an order for your service.

Please arrange to send us the latest patterns and sample as early as possible along price list of entire range. We hope to hear from you soon.

Yours Sincerely,

Dennis Jackson,

Marketing Manager

Business Letter of Interest

samples — Sat, 14 Aug 2010 10:56:38 +0000

July 31, 2010

The Manager, quality control,

Symphony Musical Instruments,

Hyderabad

Dear Sir,

With reference to your newspaper advertisement in Times daily on July 25, 2010, regarding enquiring material for ‘Veena’, I would like to offer our services to meet your requirements.

We are traditional ‘Veena’ manufacturers from Bobbili, Vizianagaram district and you know Bobbili veena is world famous. The wood we use for the instruments is from a rare ‘maddi’ tree and it is equally tough and soft. We prepare Veenas in three sizes costing rupees five thousand, three thousand and two thousand five hundred respectively and this is the manufacturing cost, and you might aware that the market price is double the cost price. It takes us a minimum of two months to prepare ten veenas and you can consider our services accordingly. We request you to specify your requirements along with terms and conditions thereof. We are waiting for your response eagerly.

Thanking you.

Yours truly,

Ramdass raoji,

Vizianagaram

Business Welcome Letter

samples — Sat, 14 Aug 2010 10:56:35 +0000

30^thJuly 2010,

Mr. Steven Baker

Corporate Services Inc

245 Dearbon Park Road

Chicago II 60610

Dear Steven,

We would like to welcome you as the new customer to Corporate Sales. We are confident that you will be satisfied with our product-line and with the timely service we provide to all our customers. We warmly invite you to consider purchasing our latest offerings according to regular account terms. We have enclosed our product catalog with the price list for your reference. We hope that you will find our prices attractive and in line with the industry trends. All through the year we offer our customers frequent attractive offers as a thanking gesture for all the business they give us. If you find credit policy suitable to your purchase plan, then feel free to contact our sales manager to discuss it further.

We look forward to serving you and getting to know you. Please feel free to call so that we can discuss it further.

Yours Truly,

Raymond Gadget,

Marketing Manager,

Corporate Sales Ltd.

Business Recommendation Letter

samples — Sat, 14 Aug 2010 10:46:51 +0000

July 31, 2010

The Manager,

Quality control,

Messrs. Gaga Waters,

Hyderabad

Dear Sir,

With reference to your recent trade enquiry letter dated 22^nd July, 2010, I would like to recommend you to consider the quality of Messrs. Pearlpet Bottle Company as I understand that they are maintaining pretty good quality of plastic in bottle manufacturing.

In fact, we have been using their bottles for our drinks and you know we will not compromise on quality in delivering the goods and this supplier has been quite satisfactory in meeting our deadlines and requirements in quantities. Besides, there is another option Messrs Sripet bottle manufacturers but they are comparatively on a lower rung in maintaining the quality and thickness of the bottles and overall, they are a good option. Because of the location of these two suppliers locally, we can contact them even at last minute and can have the delivery of goods right in time all the times. You can consider them for your requirements.

With best wishes.

Yours sincerely,

Rajanmittal,

Manager quality,

Visakha Bottling Company.

Business Congratulations Letter

samples — Sat, 14 Aug 2010 10:44:25 +0000

July 31, 2010

Messrs. State Trading Corporation,

Rashtrapathi Road,

Secundrabad

Dear Sirs,

I am writing this letter to commend your business expansion of late. Indeed, your firm has been the hot topic during the recent meeting of the Hyderabad Chamber of Commerce, for such a fast expansion by keeping the traditional values of the business.

Your diversification into the products and services like providing amenities and facilities to the middle class employee section was indeed highly acclaimed in our review meeting yesterday. I would like to take an initiative and suggest you to kindly think of going to rural areas attending their daily needs at least through a mobile distribution system.

I am sure that, by doing so your business and trade name will spread countrywide. Further, I invite you to put your stake in our “offer of agency” allotment that is going to be announced this week and I hope you will surely succeed in it. Wishing you all success in all your future endeavors.

Wishing you once again all best wishes.

Yours truly,

Raj N Sippy,

Managing Director,

Godfrey Philip and company

New Delhi

Business Letter of Recognition

samples — Sat, 14 Aug 2010 10:44:20 +0000

July 31, 2010

The General Manager,

Messrs. Visakha Bottling Company,

Vishakapatnam

Dear Sirs,

I am happy to inform you that Andhra Cricket Association has recognized you as official drink suppliers for the India- Pakistan one day cricket match which is to be held in Visakhapatnam on October 2, 2010.

Kindly depute your regional manager to negotiate the terms and conditions of the contract. I am sure, you will not afford to lose this chance, as this is a chance to project your company, internationally since it is like a prestigious match between the traditional rivals. Kindly do not entertain any intermediaries in this contract and please come into direct contact with the Association in all maters and feel free to contact me for further queries. I hope I can make the event very special for the citizens of Vishakapatnam with the cooperation of genuine partners like you.

Wishing you all the best.

Yours truly,

A.K. Jain

Secretary

Andhra Cricket Association