Cancellation of Room Reservation Letter

By | May 8, 2015

Cancellation of Room Reservation Letter is a letter which is written with a purpose of informing a hotel representative or tourist registration office regarding cancellation of an existing reservation or booking. Before writing such letter, one should carefully read the terms and conditions of that hotel or travel agency with respect to cancellation policy. Given below is the sample for such letter.

Sample Cancellation of Room Reservation Letter:


Diana Marker

ABED International Hotel

45 Downing Street




United Kingdom

14th October,2014

Subject: Cancellation of Room Reservation Letter


I Stephen Clarke had made a reservation at your hotel on 3rd October, 2014 for a suite room for 3 nights i.e from  1st November, 2014 to 4th November, 2014. I would like to cancel my reservation and the reservation number for the transaction is JK8923398.

Due to some unavoidable circumstances, I won’t be able to visit London on these dates. So, I want to cancel my bookings. According to hotel’s cancellation policy, I would receive 100% refund if I cancel 10 days prior to the check-in date. Therefore, I would request you to refund the entire amount since I am cancelling my reservation 15 days in advance.

I had done online transaction for my reservation and used my American Express Credit Card for making the payment. I was charged £400 for the entire stay. I would appreciate if the same amount is credited to my account at the earliest.

Please feel free to contact me in case of any issues or queries. I will wait for your response.


Stephen Clarke