Business Letter Model

 (Your contact Information)

Name

Address

City, State, Zip Code

Phone Number

Email

Address 

Date 

(Recipient’s Contact Information)

Name

Title

Company

Address

City, State, Zip Code 

Salutation

Dear Mr. /Mrs. Recipients Last Name (If you do not know the name you can omit) 

Body of the Letter

The body informs the recipient the purpose of your letter. If it is an application, the position or tender being applied for should be specified.  It also informs the recipient of your credentials in terms of experience and knowledge of a specific business line.  

The first Paragraph

This paragraph includes the introduction and the purpose of writing the letter.  

Middle paragraphs

These contain more information about you or your company. For example you may describe why you are the best company to be selected for a certain tender.  

The last paragraph

The final paragraph should thank the recipient and include information on how you intend to follow up. 

Complimentary close 

Signature